Asset Management
In reality, many councils and local government bodies don’t know about all the assets in their care. This is because asset management is a specialised, complex task, requiring accurate systems and practices. For people managing assets in the public sector, we’re here to take away the pain and restore calm to the chaos with asset management.
We provide unique expertise and experience in implementing asset management practices and have provided asset management support to a wide range of clients throughout New Zealand, Australia and Canada. Our services include asset data collection and establishing asset management information systems to help you make practical, workable decisions.
As the leading parks asset management specialists, we are engaged by the Institute of Public Works Engineering Australasia (IPWEA) to deliver asset management training and develop a series of Practice Notes providing practical advice and guidance for the implementation of asset management practices for the parks industry.
if we can help you deliver a project
Our expertise
- AMP Development
- Levels of Service
- Improvement Planning
- Asset Valuation
- Asset Data Collection
- In-house Training
Related Team
Related Projects
Park Asset Data Collection
Park assets across the whole city area were checked against existing data, with new assets and removed assets recorded. All assets were evaluated and given
Ashburton District Public Conveniences
CPTED and Accessibility Assessment Report Xyst assessed 39 operational facilities over a period of a week in Ashburton, Methven, Rakaia, Tinwald, Hinds and Mount Somers
Westshore Esplanade Toilet
Performance Reassessment and Recommendations Report Xyst conducted a physical facility assessment using ArcGIS Survey 123 based on best-practice criteria. We then analysed high-level community input
Landscape Maintenance Contract
Xyst was engaged by Greater Sydney Parklands (GSP) to prepare the Parklands West Landscape Maintenance Contract. GSP required a procurement plan, tender documents and a
Streetscape GIS Mapping
Xyst was engaged by Maribyrnong City Council to map out streetscapes for use in a new streetscapes contract and asset management system. Xyst began this
Asset Data Collection
Xyst was engaged by Greater Sydney Parklands to collect asset data on an estimated 12,000 assets in Centennial Park. Over two months staff worked in
Asset Management Training
Through online training programs aligned with IPWEA Practice Notes, Xyst improved the parks and open spaces industry’s knowledge around the fundamentals of Parks Asset Management
Ruapehu Tree Data Collection
Xyst collected tree data on more than 1,600 of Ruapehu District Councils (RDC) street and park trees. Data collected included GPS location, species, maturity, size,
Artificial Water Features in Parks
Risk Assessment Xyst conducted a risk assessment on Council-owned artificial water features located in public spaces. Xyst worked with Council to identify the assets to
Harbour Facilities Officer Secondment
Xyst provided staffing resource on a secondment to cover a vacant position at the Thames-Coromandel District Council. During the 11 months Xyst was engaged, staff
Pōmare Park Upgrade
Stage 1 Play Space Maintenance Plan The Play Space Maintenance Plan has been developed to ensure the continued maintenance and upkeep of all assets for
Taumarunui-Ōhura Ward Reserves
Parks Development and Maintenance Plan Xyst visited each park and reserve in the Ward to collect park asset data and to map the current and
Parks and Playgrounds gap analysis and performance assessment
Xyst undertook an open space performance and asset gap analysis covering: Development of an agreed level of service standard for the BBS parks and open
Playground Renewal Plan
Xyst worked with the client’s internal parks team developing their playground levels of service to support Council’s future strategic direction. A report was provided outlining
Eastern Hills Tracks
Network Assessment, Recommendations and Signage Plan Xyst physically inspected the full network of Eastern Hills Tracks in Hutt City Council to inform a track signage
Asset Fair Value Assessment
Xyst was engaged by the Western Bay of Plenty District Council to determine the replacement values for its Parks and Coastal Assets. This project involved
Shortland Cemetery Tree Assessment and Maintenance Plan
Xyst undertook tree condition and risk assessments on almost 100 trees at Shortland Cemetery. The main driver for this work was an aging tree population
John William Hall (JWH) Arboretum Tree Assessment
Xyst undertook tree condition and risk assessments of over 100 trees at the JWH Arboretum. For each tree we collected tree location, species and size,
Whangārei Aquatic Centre Asset Management Practices Review
Xyst supported Smartz in its review of the pool that is run by Sport Northland (SN) and Community Leisure Management (CLM), by providing the asset
Risk Assessment Artificial Water Features in Reserves
This report is intended as a follow up to our previous report; Artificial Water Features in Recreation Reserves dated 2 August 2023. The original report
Wayfinding Signage Installations
Xyst was commissioned by the Mackenzie District Council to project manage the installation of new park, public space, and wayfinding signage throughout the Mackenzie District.
Ashburton District Tree Inventory
Xyst collected tree data on all of Ashburton District Council’s (ADC) street and park trees including GPS location, species, maturity, condition and potential risk features.
Parks & Facilities Asset Management Plan
Xyst reviewed and updated the Mackenzie District Council’s Parks Facilities & Public Places Asset Management Plan (AMP). This involved multiple thorough checks, incorporating new data
Central Otago Parks and Recreation Activity Management Plan
Xyst undertook an update of the Parks and Recreation Activity Management for the 2024-34 LTP. This work including updating information relating to: land and asset
Waipā Development Levels of Service
As a result of gap’s identified in the preparation of Waipa’s Asset Management Plans, Xyst was engaged to prepare a parks hierarchy detailed development levels
Waipā Parks, Cemetery and Public Toilets Asset Management Plans
Xyst worked with Council staff to update the information in the Parks, Cemetery and Toilets Asset Management Plans to inform the 2024 Long Term Plan.
Asset Management Plan Peer Review
Xyst undertook a peer review of the Bay Venues Limited Asset Management Plan (2024-2027) structure and approach and provided an insight as to whether it
Timaru Parks and Cemeteries Asset Management Plan
Xyst reviewed the existing plans and updated them with current information to inform the 2021 Long Term Plan.
Woollahra open space data capture, condition assessment and valuation
Xyst provided up to date and complete open space asset collection with GPS locations and condition grading. We established a schedule of replacement rates and
Recreation and Property AMP’s for Waitaki District
Xyst worked with the the Waitaki District Council to update the Recreation (Parks and facilities) Activity Management Plan. We developed the new (first) Activity Management
Open Space Embellishment Costing
Developed an open space hierarchy and typical development level of service description on which to base cost estimates for development contributions evaluation. Developed cost estimates
Asset Management Plan
Project included asset management maturity assessment, development of levels of service framework and risk assessment
Open Space Valuation Methodology
Xyst were tasked with researching current industry practice with regard to the application of variable asset lives (and values where appropriate) that reflect the needs
Parks Service Unit Operational Review
Xyst worked closely with the unit to better understand the current state of their functions and services, and the effectiveness and efficiency of the current
Margaret Mahy Playground Maintenance Plan
Following the 2011 Christchurch earthquake, the Government’s Recovery Plan had a “city-wide family playground” as one of the elements of the East Frame. Xyst were
Sports Lighting Review
Nelson City has over 350 sports lights across the city. Xyst reviewed its 2018 condition assessment and gathered further information on the ownership and operation
Ashburton Parks Asset Condition Rating and Maintenance Mapping
The Ashburton Open Space maintenance team provides in-house maintenance of the parks and open spaces across the Ashburton District. As the maintenance work has never
Track Asset Review
Undertook a detailed trail assessment of all Ruapehu District Council (RDC) managed trails using Xyst’s trail assessment system and against HB8630:2004. An individual assessment report
Property and Facilities Activity Management Plan review
Xyst provided an at-a-glance review of the asset management plan as the first stage of Council’s plan rewrite. We prepared a report that lists suggested
Reserves and Facilities Asset Management Plan Improvement Support
The project for WBOPDC was driven by the need to better structure and streamline the AMP sections, to align the sections to the adopted LTP
Boat Ramps Observational Study
Xyst undertook counts, using an observational count of vehicles across all boat ramps with the addition of a user count of park users at Marine
Community Experience Group Organisational Structure Review
Xyst undertook a review for Whakatāne District Council, looking at areas of the business that have the potential for positive change. Three types of change
Memorial Headstone Safety Audit
The intent of the audit by Xyst was to inspect memorial headstones for stability/soundness and identify any headstones that may present a risk to cemetery
Asset Condition and Data Assessment of Parks Assets
Xyst collected asset information on the parks portfolio of assets. The portfolio is spread over 75 parks, reserves and cemeteries across the South Waikato district
Training Facilitation
Xyst Canada has worked with NAMS Canada to provide asset management training across the county. This training provides a certificate in asset management planning and
Lakeland District for Sports, Culture and Recreation AMP
Xyst Canada worked with Lakeland District of Sports, Culture and Recreation to mentor and complete six organization asset management plans. The plans were focused on
Public Toilet Strategy
Public toilets are important community facilities for residents and visitors to maintain a safe, healthy, clean and tidy city. This Strategy considers facility provision, distribution,
Parks renewals forecast and budget submission
In order to prepare a budget forecast and prepare a supporting narrative for the submission, Xyst conducted an analysis of July 2021 asset data and
Asset Management Saskatchewan Asset Management Training
Working with Asset Management Saskatchewan (AMSK) Xyst Canada Ltd. delivered in-person and virtual training. Topics included: – Levels of service – Risk – Long term
Street Tree Data Collection
Identified each street by botanical name and common name and recored the trees stage of life, condition, issues such as located under power wires and
Peace Avenue Trees
Xyst was engaged by the Mackenzie District Council to undertake an inspection of the 500 historic Peace Avenue trees planted at the turn of the
Asset Management Plans for The City of Cold Lake, Alberta
Manage and support internal staff during each phase of creating an asset management plan for the 4 main lines of service – Water, Sanitary, Water
Asset Management Policy for the Village of Cumberland, B.C.
The Council wanted a broad-based policy that captured natural and constructed assets, recognized the relationships with adjacent private and First Nations landowners, comprehensive to include
Asset & Facility Risk Assessments
New councillors were worried about the risks posed to their community, so the Mackenzie District Council engaged Xyst to perform a risk assessment on a
Parks & Facilities Management
Xyst was brought on board after a thorough risk and performance evaluation of the Mackenzie District Council’s parks and community facilities operations. Xyst was then
Parks, Gardens, Cemeteries and Community Facilities Operations and Maintenance Contract
Xyst undertook a comprehensive procurement process for the development of a new maintenance contract covering the entire district. This included specification writing, GIS asset and
Asset Condition Assessment & Valuation
Xyst was engaged to undertake Asset Collection work on behalf of the Mackenzie District Council, where we used a mobile GIS data collection tool to
Park CPTED (Crime Prevention Through Environmental Design) and Accessibility Assessment Report
Xyst visited four parks, completed full walkovers, took critical measurements and images of areas and spoke to park users as well as completing background research
Open space contract quality audits and asset management condition inspections
The City of Whittlesea maintains 2,173 sites within its municipal boundaries where individual assets are located to be audited. All assets are inspected across the
Tree Strategy
Port Pirie wishes to be a region that has pride in, and appreciates the values of its trees within public parks, streets and open spaces.
Manapouri Foreshore Vegetation Management Plan
Southland District Council (SDC) was undertaking a review of the Manapouri Foreshore Reserve Management Plan (2003) which provided for height management of vegetation on the
Waikato Tree Inventory data collection
Using a mobile data collection tool (GIS Cloud) Xyst collected data about the identity, age, condition, location and maintenance requirements of every Council tree in
Waitaki Public Toilet Performance Assessment
To undertake this work for Waitaki District Council, Xyst used its public toilet performance assessment tool to provide an individual assessment and report for each
Waitaki Emergency Response and Contingency Plan
Waitaki District Council contracted Xyst to develop an Emergency Response and Contingency Plan for its parks and open spaces activity. The plan provided a generic
Child Care Centre Playground Performance Assessment
Key findings of the performance assessments, accompanied by some high level analytical commentary was completed, with each playground assigned an overall performance assessment score. Analysis
Parks Performance Assessments
The purpose of the parks performance assessment was to identify the strengths and weaknesses of each park, from a multi-faceted holistic perspective, and particularly from
Wellington City Council – Open Space Quality Assessments
As part of the development of a new open space investment strategy for Wellington City, Xyst visited 131 parks and assessed each using our quality
Shade Audit of Open Spaces
Xyst provided a qualitative assessment of existing shade throughout the network and completed a current condition assessment for structural shade infrastructure. Analysis was provided to
Playground Performance Assessment
Undertook an assessment of each playground using the Playable Space Assessment Tool, Play England 2009, which has been adapted by Xyst. The tool enabled an
Recreation Facilities Utilisation Study
The Xyst team undertook an assessment of the sport and recreation facilities across the Ashburton District, providing key provisions including a gap analysis and trend
Sports Lighting Assessment
Xyst conducted an evaluation of 372 sports lights in the Waipa District by physically visiting each location to appraise the lights’ condition and evaluate their
Botanic Garden Education Program
Xyst analysed the current education program that Geelong Botanic Gardens was using and created an issues and opportunities report. The report identified a number of
Westshore Playground Renewal – Scoping and Procurement for Design and Build
Key aspects of the project included: Scope development following community consultation Assessment of exisiting play structures Arrangement of site survey and consenting investigations Development of
Botanic Gardens Staff Resourcing Review
Xyst provided an independent review of staffing resourcing to help the Parks and Open spaces department to determine appropriate resources and a structure for the
Parks User Survey
Visitors’ expectations for levels of service are measured by asking them to rate the importance of various park features. The results are compared with visitor
Open Spaces and Tree Management Market and Service Delivery Assessment
Xyst worked with City of Melbourne staff to develop an understanding of how the current delivery model is performing and, importantly, what changes are recommended
Open Space Asset Management Plan 2021
Xyst was approached by Mount Alexander Shire Council to develop an Asset Management Plan to formally document the management approach applied to parks services and
Valuation of Land Improvement Assets for Financial Reporting Purposes
Xyst was engaged by Council to undertake a valuation of specified Land Improvement Assets. These standards were valued on the basis of Fair Value and
Valuation of Parks Assets for Financial Reporting Purposes
Xyst was engaged by Council to undertake a valuation of specified Land Improvement Assets. These standards were valued on the basis of Fair Value and
Reserves and Facilities Asset Management Plan Peer Review Proposal
Reviewed and scored each section based on IIMM 2016, IPWEA Parks Practice Notes and the Local Government Act 2002
Open Space Asset Data Verification and Condition Inspection Program
Inspection of roughly 5,000 open space and sports field assets to provide GIS spatial location, and asset condition. The project included improving the accuracy of